A Dubai based construction company required Female Executive Secretary must be from western nationality at visit visa (European / Ukraine/ Belarus / Russia).
Coordinate with all departments on behalf of the managing director via mail, watsaap, phone & personal communication.
Manage company key targets and important work list and send accurate report to the MD on regular & or as per scheduled time period.
Manage the MD calendar & appointments and priorities his work flow.
Availability for department meetings / management meetings (after office hours on few occasions) and Draft MOM and submit the same after each meetings in a quick manner.
Follow up on the work list , MOM, reports and inform delay of work progress to the MD.
Self-coordination & correspondence on behalf of the MD on the agreed work list and report back.
Filing, scanning and making back up of all the important documents from the MD desk and reduce paper work from his desk.
Financial approvals to be pre checked and good understanding of all advances/budget approvals/expense claim etc.
Should be available to work from home if MD is travelling and assist him with travel requirements.
Support MD family members as and when required (function, travels etc).
Contact management of MD (personal, friends, business contacts etc) for greetings, invitations, get together etc.
Back up and understanding of all software’s on MD phone & laptop.
Managing the incoming office calls & official email of the MD.
Monthly report/ MIS collection and generate reports to identify the company status & progress.
Should be able to understand the report and read between the lines during department meetings.
Handle confidential documents ensuring they remain secure.
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